Under general supervision, the Fund Manager serves as a member of a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California. Responsibilities include the full post award administration of the department’s administrative, research and fellowship accounts from initiation through closeout in accordance with the policies and procedures of the University and funding agencies. Establish and maintain internal bookkeeping systems for monitoring budgetary/financial activities. Prepare financial reports, statements, agency invoices, and other special purpose reports. Review and approve invoices for payment, authorizing appropriateness of expenditures, availability of funds and applicable funding restrictions in accordance with University and agency guidelines. Create and revise Conditions of Award documents to comply with agency requirements. Maintain the sponsored projects files and FileMaker Pro Management database along with the eSeaGrant proposal management database in accordance Sea Grant guidelines. Analyze fiscal problems and determine the use of appropriate methods to correct discrepancies.
The Fund Manager will serve as the department Purchasing and Travel Card Administrator, ensuring the appropriate use of cards and funds by department employees, maintaining internal controls, adhering to University and agency policies and procedures, and making sure that all expenses get reconciled in a timely manner.
Responsible for preparing and processing travel and entertainment reimbursements, generate monthly fellowship stipends and health insurance reimbursements, process and reconcile other types of payments and reimbursements, and maintain department spreadsheets and files for California Sea Grant's many research and fellowship awards. Serves as the back-up department Timekeeper as needed.
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