Delta Science Fellowship

Managing Your Award

Conditions of Award
Reimbursement for Travel
No-cost Extension and/or Rebudget
Acknowledgment of Support and Logos
Reporting
Patents
Final Expense Report


Did you start your fellowship in 2016? Manage your award HERE

Did you start your fellowship in 2017? Manage your award HERE


Conditions of Award

 

Reimbursement for Travel by Fellows

The California Sea Grant Program shall ensure that travel and per diem expenses will be reimbursed under any and all sub-contracts in accordance with University of California approved travel rates (or your institution’s rate if lower), published here.

All requests must include a Travel Expense Claim form related to the travel and expense for which reimbursement is sought. The Travel Expense Claim form may be found here.

If your institution has its own travel claim form, please submit it to our office for approval. In addition, all hotel, airfare and ground transportation (auto rental etc.) receipts must accompany the travel expense claim. Mileage claims should include the number of miles, departure/destination and reason for travel.

Out-of-state and foreign (international) travel must be pre-approved in the award allocation or a request for approval must be submitted to the Sea Grant Director no less than 60 days before the anticipated travel date.

 

No-cost Extension and/or Rebudget

No-Cost Extension

The effective dates are specified on the award allocation issued by California Sea Grant. As stated in the Request for Applications, no-cost time extensions will not be possible due to the nature of the fund source.

Rebudget (Transfer of Funds)

Prior approval from California Sea Grant is required if cumulative transfers between categories exceed 10% of the originally approved total Sea Grant project costs or if funds are being transferred into any category where funds were not originally budgeted. Please send your request to sgfiscal@ucsd.edu, address the email to Dr. Jim Eckman, and include the following in your message:

1) The relevant grant number: 5298;
2) The Sea Grant project number (e.g., R/SF-50);
3) Your campus account and fund numbers and/or purchase order number;
4) The original and new budget by line item in spreadsheet format as follows:

Category
Budget
Rebudget
New Budget
Salaries
10,000
-2,000
8,000
Benefits
3,000
-750
2,250
Supplies
2,000
0
2,000
Travel
1,000
2,750
3,750
Fellowship stipend
45,000
0
45,000
Indirect Cost @ 25%
4,000
0
4,000
Total Costs
65,000
0
65,000
 

Acknowledgment of Support and Logos

The grantee is responsible for assuring that an acknowledgment of Council support is made in any publication (including webpages) of any material based on or developed under this project, in the following terms:
 
This material is based upon work supported by the Delta Stewardship Council Delta Science Program under Grant No. (5298). The contents of this material do not necessarily reflect the views and policies of the Delta Stewardship Council, nor does mention of trade names or commercial products constitute endorsement or recommendation for use.
 
Council support also must be orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.

Logos - click image to download



 

 

Reporting

The Delta Science Report Form is a online form that should be used to fill out required yearly reports. This interface includes a section that allows uploads of short descriptions of project work during the reporting period. This form may include questions that do not directly tie into a specific Delta Science project, but do tie into the annual goals and objectives of California Sea Grant College. Please answer as many questions as possible.

 An eSeagrant username and password are required to log into the progress report interface. If you have forgotten your eSeagrant password, there is a link on the login page to retrieve the password.

 

Patents

Patent Report: All potentially patentable ideas, inventions, discoveries or improvements made during the grant term must be disclosed promptly.

 

Final Expense Report

Delta Science Final Expense Report: This report is due within 45 days following the completion of the project